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ShodhSarthi

DULS Guide to

📚 Archiving & INFLIBNET Services

Master Digital Repositories, Self-Archiving, and India's Academic Network Services

Comprehensive Data Collection and Analysis Guide

📚 DULS Web Guides

🎯 Understanding Digital Archiving & INFLIBNET

Digital archiving and repository systems represent the foundation of modern academic knowledge preservation and dissemination. In India, INFLIBNET (Information and Library Network) Centre serves as the premier inter-university centre fostering scholarly communication and resource sharing across the nation's academic landscape.

📊 The Digital Revolution in Indian Academia (2024-2025)

  • 850+ Universities Connected: Comprehensive network coverage across India
  • 25,000+ Institutions: Colleges and research centers networked
  • 4.5 Million+ Theses: Available through Shodhganga repository
  • 15,000+ e-Resources: Accessible through e-ShodhSindhu consortium
  • 500+ Million Downloads: Annual resource access statistics

🔍 Core Components of Academic Archiving

Modern academic archiving encompasses three critical pillars:

  • Digital Repositories: Centralized platforms for scholarly content preservation
  • Self-Archiving Practices: Author-initiated content deposition and management
  • Network Services: Infrastructure enabling discovery, access, and collaboration

🌍 Global Context and Indian Leadership

🌐 Global Trends

  • Open Access movement acceleration
  • FAIR data principles adoption
  • AI-powered discovery systems
  • Blockchain for authenticity
  • Persistent identifiers (DOI, ORCID)

🇮🇳 Indian Innovations

  • Shodhganga: World's largest ETD repository
  • IRINS: Research Information Management
  • Vidya-Mitra: Integrated e-Content portal
  • e-PG Pathshala: PG course content
  • SWAYAM integration initiatives

🎯 Strategic Objectives

  • Universal access to knowledge
  • Research visibility enhancement
  • Academic collaboration networks
  • Digital preservation standards
  • Capacity building programs

📈 Impact Metrics (2024-2025)

INFLIBNET's Transformative Impact on Indian Higher Education:

  • Research Output: 47% increase in indexed publications
  • Collaboration: 3x growth in inter-institutional research
  • Cost Savings: ₹2,500+ crores saved through consortia
  • Digital Literacy: 2.5 million faculty/students trained
  • Global Ranking: Improved visibility in world university rankings

🗄️ Introduction to Digital Repositories

Digital repositories are organized, searchable databases that store, preserve, and provide access to digital content. They serve as the backbone of modern scholarly communication, enabling long-term preservation and global dissemination of academic outputs.

🎯 Core Functions of Digital Repositories

  • Preservation: Long-term storage with migration strategies for format obsolescence
  • Discovery: Metadata-rich environments enabling precise search and retrieval
  • Access Control: Granular permissions supporting open and restricted content
  • Version Management: Tracking changes and maintaining scholarly record integrity
  • Interoperability: Standards-based protocols for cross-repository communication
  • Impact Tracking: Usage statistics, citations, and altmetrics integration

1Repository Architecture

🏗️ Technical Components

  • Storage Layer: Distributed file systems, cloud storage, preservation networks
  • Metadata Schema: Dublin Core, MODS, METS, custom schemas
  • Access Protocols: OAI-PMH, SWORD, REST APIs, Z39.50
  • Preservation Standards: OAIS reference model, PREMIS metadata
  • Discovery Layer: Full-text indexing, faceted search, recommendation engines
Repository URL Structure Example:

https://repository.university.edu/handle/123456789/1234
├── /handle/ → Persistent identifier system
├── /123456789/ → Institution identifier
└── /1234 → Unique item identifier

Metadata Record (Dublin Core):
dc.title: "Impact of Digital Transformation"
dc.creator: "Sharma, A.; Kumar, R."
dc.date: "2024-03-15"
dc.type: "Article"
dc.identifier: "10.1234/example.2024"

2Types of Repositories

📚 Institutional Repositories

Purpose: Showcase institutional research output

  • Faculty publications
  • Student theses & dissertations
  • Working papers & preprints
  • Conference proceedings
  • Institutional records
Examples:
• IIT Bombay: Dspace@IITB
• JNU: Shodhganga@JNU
• IISc: ePrints@IISc

🔬 Subject Repositories

Purpose: Domain-specific content aggregation

  • Discipline-focused collections
  • Cross-institutional collaboration
  • Specialized metadata schemas
  • Community standards
  • Expert curation
Examples:
• arXiv (Physics, Math, CS)
• PubMed Central (Biomedical)
• SSRN (Social Sciences)

💾 Data Repositories

Purpose: Research data preservation and sharing

  • Datasets & databases
  • Code & software
  • Multimedia content
  • Simulation outputs
  • Supplementary materials
Examples:
• Zenodo
• Figshare
• Dryad
• Indian Bio Data Centre

3Repository Standards and Protocols

🌟 OAI-PMH Implementation Example

Protocol: Open Archives Initiative Protocol for Metadata Harvesting

Request:
GET /oai?verb=ListRecords&metadataPrefix=oai_dc&from=2024-01-01

Response Structure:
<OAI-PMH>
  <responseDate>2024-03-15T10:00:00Z</responseDate>
  <request>...</request>
  <ListRecords>
    <record>
      <header>...</header>
      <metadata>...</metadata>
    </record>
  </ListRecords>
</OAI-PMH>

🏆 Best Practices for Repository Management

✅ Quality Assurance Checklist

  • Metadata Quality: Complete, accurate, standardized descriptions
  • File Formats: Open, preservation-friendly formats (PDF/A, XML, CSV)
  • Access Rights: Clear licensing (CC-BY, CC-BY-SA, etc.)
  • Persistent Identifiers: DOIs, Handles, or ARK identifiers
  • Regular Audits: Link checking, format migration, integrity verification
  • Backup Strategy: 3-2-1 rule (3 copies, 2 media types, 1 offsite)

📤 Self-Archiving: Empowering Authors

Self-archiving, also known as Green Open Access, enables authors to deposit versions of their work in open repositories, maximizing research visibility and impact while respecting publisher policies.

🎯 Why Self-Archive?

  • Increased Citations: Studies show 50-250% citation advantage
  • Global Visibility: Indexed by Google Scholar, BASE, CORE
  • Compliance: Meet funder and institutional mandates
  • Preservation: Long-term accessibility guaranteed
  • Social Impact: Knowledge democratization for developing regions
  • Career Benefits: Enhanced reputation and collaboration opportunities

1Understanding Version Rights

📝 Pre-print

Definition: Author's original manuscript before peer review

  • Rights: Usually author retains
  • Archiving: 90% journals allow
  • Platforms: arXiv, bioRxiv, SSRN
  • Benefits: Rapid dissemination

📄 Post-print

Definition: Accepted manuscript after peer review

  • Rights: Check publisher policy
  • Archiving: 70% journals allow
  • Embargo: 6-24 months typical
  • Note: Add acknowledgment

📖 Publisher's Version

Definition: Final published PDF

  • Rights: Publisher owns
  • Archiving: 30% journals allow
  • Conditions: Often restricted
  • Alternative: Link to publisher

2Self-Archiving Workflow

🌟 Step-by-Step Guide

  1. Check Publisher Policy:
    • Visit SHERPA/RoMEO database
    • Search journal name or ISSN
    • Review archiving conditions
  2. Prepare Your Manuscript:
    • Use accepted version (post-print)
    • Add cover page with citation
    • Include funder acknowledgments
  3. Choose Repository:
    • Institutional repository (preferred)
    • Subject repository
    • General repository (Zenodo)
  4. Deposit Process:
    • Create account/login
    • Fill metadata form
    • Upload file(s)
    • Set embargo if required
    • Submit for review
Cover Page Template:

This is the accepted version of:

Sharma, A. & Kumar, R. (2024). "Digital Transformation in Indian Libraries"
Journal of Library Science, 45(3), 234-251.
DOI: 10.1234/jls.2024.001

The final publication is available at:
https://doi.org/10.1234/jls.2024.001

© 2024. This manuscript version is made available under CC-BY-NC-ND 4.0

3Publisher Policies & Compliance

⚠️ Common Embargo Periods by Discipline

  • STEM Fields: 6-12 months typical
  • Social Sciences: 12-18 months common
  • Humanities: 24-36 months frequent
  • Medical Journals: 0-6 months (PubMed Central requirement)

🌍 Global Self-Archiving Initiatives

📊 Self-Archiving Statistics (2024)

  • Global Coverage: 5,800+ repositories worldwide
  • Content Volume: 200+ million items archived
  • Indian Contribution: 450+ institutional repositories
  • Author Participation: 35% of researchers actively self-archive
  • Citation Advantage: Average 64% increase in citations

🌐 INFLIBNET Centre: India's Academic Backbone

Information and Library Network (INFLIBNET) Centre is an autonomous Inter-University Centre of the University Grants Commission (UGC), established in 1991. Located in Gandhinagar, Gujarat, it serves as the premier agency for modernizing university libraries and establishing a nationwide network for information sharing.

🎯 Vision & Mission

Vision: To be the leader in promoting scholarly communication and resource sharing among academic and research institutions in India.

Mission: To create infrastructure for sharing library and information resources while developing human resources in ICT applications for libraries.

1Organizational Structure

🏛️ Governance

  • Governing Council (Chairman: UGC)
  • Governing Board
  • Finance Committee
  • Director (Executive Head)
  • Scientific & Technical Staff

📚 Core Divisions

  • Library Automation
  • Database Development
  • Network Services
  • Training & HRD
  • Research & Development

🤝 Partnerships

  • 850+ Universities
  • 40,000+ Colleges
  • International Publishers
  • Global Consortia
  • Technology Partners

2Network Infrastructure

🌟 INFLIBNET Network Architecture

Technical Specifications:
  • Backbone: 10 Gbps National Knowledge Network (NKN)
  • Data Centers: Primary in Gandhinagar, DR site operational
  • Storage Capacity: 500+ TB for digital resources
  • Servers: 100+ physical and virtual servers
  • Security: Multi-layer firewall, SSL certificates, regular audits

3Core Objectives & Activities

📋 Primary Objectives

  • Network Development: Establish robust ICT infrastructure in universities
  • Resource Sharing: Facilitate inter-library loans and document delivery
  • Database Creation: Develop bibliographic databases of Indian scholarship
  • Standards Implementation: Promote international standards and protocols
  • Capacity Building: Train library professionals in modern technologies
  • Research Support: Enable access to global scholarly resources

🏆 INFLIBNET's Impact on Indian Higher Education

📈 Transformation Metrics (1991-2024)

Parameter 1991 2024 Growth
Connected Universities 50 850+ 17x
E-Resources Access 0 15,000+ ∞
Digital Theses 0 4.5M+ ∞
Trained Professionals 100 50,000+ 500x

💎 INFLIBNET's Flagship Services

INFLIBNET offers a comprehensive suite of services designed to enhance research productivity, facilitate knowledge sharing, and modernize academic libraries across India.

📚 Shodhganga

National ETD Repository

📖 e-ShodhSindhu

Consortia for e-Resources

🎓 Shodhgangotri

Research Proposals Repository

💻 Vidya-Mitra

Integrated e-Content Portal

📚 e-PG Pathshala

PG Course Content

🔬 IRINS

Research Information System

🚀 Implementing Repository & Archiving Solutions

A systematic approach to implementing institutional repositories and participating in INFLIBNET services ensures maximum benefit for academic institutions.

1Institutional Repository Setup

📋 Planning Phase

  • Conduct needs assessment
  • Define repository objectives
  • Establish governance structure
  • Develop content policies
  • Allocate resources (HR, IT, Budget)
  • Create implementation timeline

🔧 Technical Setup

  • Select repository software (DSpace, EPrints)
  • Configure server infrastructure
  • Customize interface and branding
  • Set up metadata schemas
  • Configure authentication systems
  • Enable harvesting protocols

🚀 Launch & Growth

  • Pilot with select departments
  • Train content contributors
  • Develop submission workflows
  • Market to stakeholders
  • Monitor usage statistics
  • Continuous improvement

2INFLIBNET Service Integration

🌟 Step-by-Step Registration Process

  1. Shodhganga Registration:
    • University signs MoU with INFLIBNET
    • Appoint Shodhganga Coordinator
    • Receive login credentials
    • Upload PhD theses regularly
    • Ensure metadata quality
  2. e-ShodhSindhu Membership:
    • Check eligibility criteria
    • Submit application with required documents
    • Pay membership fees (if applicable)
    • Configure IP ranges for access
    • Train users on resource access
  3. IRINS Implementation:
    • Request institutional account
    • Import faculty data
    • Verify publication records
    • Enable API integration
    • Generate institutional reports

3Best Practices for Success

✅ Implementation Checklist

  • Policy Development: Create comprehensive deposit mandates
  • Stakeholder Buy-in: Engage faculty, researchers, administration
  • Quality Control: Establish metadata standards and review processes
  • Training Programs: Regular workshops for contributors and users
  • Marketing Strategy: Promote benefits and success stories
  • Performance Metrics: Track deposits, downloads, citations
  • Sustainability Planning: Ensure long-term funding and support

📊 ROI and Impact Assessment

💰 Return on Investment Metrics

Metric Before Implementation After 2 Years Impact
Research Visibility Local/Regional Global 📈 500% increase
Citation Count Baseline +64% average ✅ Significant
Collaboration 5-10 partners 30+ partners 🤝 3x growth
Resource Costs ₹50 lakhs/year ₹5 lakhs/year 💰 90% savings

🛠️ Tools and Resources for Digital Archiving

Comprehensive collection of software, platforms, and resources for implementing and managing digital repositories and archives.

💻 Repository Software

Open source and commercial platforms

📐 Standards & Protocols

Metadata schemas and interoperability

🔒 Preservation Tools

Long-term digital preservation solutions

🎓 Training Resources

Courses, workshops, and documentation

🧠 Knowledge Assessment: Archiving & INFLIBNET Services

What is the primary purpose of Shodhganga repository?
Store undergraduate project reports
Archive Indian PhD theses and dissertations
Provide access to international journals
Host faculty research papers
Question 1 of 10 | Score: 0
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